Company description

Grapevine is growing! Fully remote, PART TIME, W2 position, 4-10 hours per week.

We are:

• Inclusive & anti-racist
• Listeners, creators, & collaborators
• Joyful in our work
• Committed to helping small farms grow
• Super productive

We’ve served over 100 clients since our launch in 2016 with a strong record of referrals and client testimonials.

It is our sincere intention to make Grapevine a triumphant enterprise for everyone involved. Check out insights from our team about what it’s like to work at Grapevine. 

Most of our clients are small family farms, food hubs, and other local food businesses who need our help building their image, being found online, and increasing their sales. We also serve local food non-profits, government agencies, and partner-based initiatives with more communication-oriented needs (think buy-local campaigns, farm to school, state food charters, etc.).

We’re a tiny, efficient team, so each of us works directly with clients, and there’s much less division of labor than you would find in a typical agency.

Job description

RESPONSIBILITIES
This new role (4-10 hours/week) will manage company accounting, taking over these responsibilities from the founder. Responsibilities will include:

• Generate accurate client invoices; support and collaborate with team as needed to do so
• Manage accounts receivable and send late notices on the rare occasions they’re needed
• Manage and audit retainer accounts and related invoicing
  Field client questions about invoices, and answer directly or pass on to teammate as appropriate
• Carefully manage accounts payable and related record-keeping, including mapping expenses to projects in project management system
• Code transactions in Xero
• Manage monthly and quarterly business reporting (Xero, project management system, Looker Studio, Google Sheets)
• Pull other data and generate reports as requested (e.g. to support business planning needs, support tax accountant, support annual stats presentation for team, etc.)
• Manage client/partner/project reporting; reconcile contracts and invoices; support and collaborate with team as needed to do so
• Collaborate with Founder and Strategy Director on financial planning
• Manage state registrations, entity reports, other state reporting, 1099s
• Manage accounting processes and documentation
  Take an active role in continuous improvement of processes and systems
• We’re a small team and each of us wears many hats, so we may ask for help with some administrative and other needs here and there

Depending on the interest and experience this person has, responsibilities could also include basic HR needs: assist with job postings, manage some applicant correspondence, set up new teammates in Gusto, lead any changes to benefits, draft meaningful team surveys, manage teammate handbook and policies.

There could be an opportunity to expand the role to other areas, including business strategy and operations — and increase hours and pay accordingly.

The job title is open to negotiation.

QUALIFICATIONS
The ideal candidate is sharp, enthusiastic, highly analytical, and self-sufficient. Essential qualifications include:

• 3 years professional accounting experience
• Deep experience in Xero or Quickbooks
• Understanding of retainer accounts
• Professional experience preparing and analyzing standard financial reports
• Skilled at Google Sheets, including complex formulas, charts, pivot tables
• Strong ambition, enthusiasm, and client service mindset
  Commitment to efficiency and continuous improvement

Bonus qualifications (not required) could include experience in Looker Studio, Gusto, our project management tool, or HR in general. We’re a small company, so we seek out team members with diverse skill sets. We’d love to hear about what other unique skills you would bring to this position! (Meet our team.)

Because Grapevine team members can work from anywhere, they need reliable high-speed wifi; a space and schedule that enable blocks of uninterrupted time to focus on work; the drive to be productive on their own; and a professional background view for client video conferencing. 

COMPENSATION & BENEFITS
Pay:

This fully remote W2 position pays $35/hour, assuming all qualifications above are met and skills are demonstrated via hourly-paid trial assignment. We’re open to negotiating a higher rate if you bring additional experience to the table that would generate additional value based on our current needs.

Benefits for part-time teammates:

• 401k + 4% match
• PTO
• very flexible unpaid time off policy
• paid training

Work-life balance & 4-day workweek:

Unlike salaried positions, you’re paid for every hour you work. We all work remotely, and our official work week is 4 days, Monday - Thursday, with the understanding some of us may need to work 2 - 6 Fridays per year as needed.  (At 4-10 hours per week, you would also be welcome to set your schedule at as few as 2 days/week if you choose.)

What’s it like?

Check out insights from our team about what it’s like to work at Grapevine.

OPPORTUNITIES FOR GROWTH
We want to create opportunities for fulfilling work and ongoing growth for every teammate. We’re always interested to hear what ideas you have for your role to expand or evolve as you grow professionally.

We plan to fill new leadership roles (Marketing Team Director, Web Team Director, Strategy/Operations Director) from internal candidates in 2025 and 2026.

Compensation

this position is: hourly, varies DOE, $35.00 - $35.00

Location

job can be done remotely

Application instructions

Deadline

no deadline