Company description

Boston Area Gleaners is a non-profit organization committed to improving access to affordable, healthy food for our communities.  We solve problems in the food system by developing innovative approaches to reduce the barriers to access.  We focus on supporting the viability of local farms, reducing and redirecting food waste, and filling the gaps in the local supply chain to ensure that fresh, healthy, affordable food is available to everyone. We also own and operate Stonefield Farm in Acton, Massachusetts.  

Job description

The Administrative Associate is primarily responsible for day-to-day financial administration across all programs and supporting various administrative needs across the organization. They should be detail-oriented and organized, able to follow processes closely, and comfortable asking questions. The Administrative Associate should be self-motivated and able to execute tasks independently. Boston Area Gleaners is a dynamic workplace where flexibility, an ability to adapt, and an eagerness to pitch in will all help the Administrative Associate to thrive.

Expected Schedule

• Full-time (32 hours/ week), year round
• This position is on-site or Hybrid (3 days on site minimum)
• Anticipated start date is as soon as possible, ideally before Mid-December

Benefits & Pay

The pay range for this position is $20-25/ hour and overtime (1.5x hourly rate) is paid for time worked over 40 hours/ week.

Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Paid Time Off, Paid Sick Time, Paid Wellness Time, Paid Holidays, Cell Phone Stipend, Gear Reimbursement, Development Reimbursement, Retirement Benefits & Seasonal Produce. 

Primary Responsibilities

Financial Administration

·       Execute accounts payable; Collect, track, pay, and file bills from vendors for BAG and BFH activities 

·       Execute accounts receivable; Send invoices and receive payment for both BAG and BFH customers 

·       Maintain customer and vendor accounts in QuickBooks

·       Maintain digital and physical financial records including receipts, bills, sales orders, and purchase orders

·       Conduct bank deposits as needed in a secure and timely fashion 

·       Provide support for cyclical accounting and work with the audit; Code account activity, credit card reconciliation, GL review, and 1099 review 

·       Communicate with contracted accountants regarding routine inquiries

·       Support annual audit process and provide all requested information

Organizational & Programmatic Support

·       Maintain inventory across the organization; Coordinate with different departments’ needs, regularly order supplies and keep stock of inventory

·       Support Development Team with data entry, group trips, and events and appeals as needed

·       Support Grants Team with data entry and administrative tasks

·       Support Boston Food Hub with ad hoc data entry and vendor/customer account upkeep

·       Provide administrative support for the Board of Directors as directed

·       Support Technology related to BAG’s phone account, internet accounts, domains, and software subscriptions

·       Provide general administrative support including printing, mailing, and running errands as requested

Skills

·       Basic Smart Phone competency 

·       Computer competency specifically with Apple products

·       Experience using Microsoft Suite, especially Excel

·       Experience using Google Suite

·       Experience using bookkeeping software such as QuickBooks is a plus (training is provided)

·       Experience using CRMs or databases such as Little Green Light and Salesforce is a plus (training is provided)

·       Comfortable with multiple communication pathways including but not limited to email and Slack

Preferred Qualifications & Experience

·       Experience working in an office setting

·       Strong workplace and customer service communication skills

·       Detail-oriented and organized

·       Ability to prioritize and manage time effectively

·       Able to self-motivate and work independently as well as work well in a team

·       Willingness to pitch-in as needed

Compensation

this position is: hourly, varies DOE, $20.00 - $25.00

Application instructions

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Deadline

December 08, 2024