Company description

The Occidental Arts and Ecology Center (OAEC) is an 80-acre demonstration, education and advocacy center, and Fiscal Sponsor located in western Sonoma County, California. OAEC's work focuses on cultivating ecological literacy and building the capacity of civic and social movement leaders and organizations to guide their communities toward an ecologically regenerative, economically viable, and socially just future. 

Job description

Financial Controller - full job announcement

40 hrs per week (100% FTE) 

Location: On-site at our land-based center in Occidental, CA with up to two days per week remote possible.

Salary: $90,000/yr. + health stipend, generous PTO & sick time, and other benefits  

OAEC is in an exciting moment of program expansion as we celebrate our 30th year of change-making, and build out our Resilient Communities Design Program, launch a large state-funded program through our WATER Institute, and scale-up our Fiscally Sponsored Projects Program. This is a tremendous opportunity for a financial systems leader to join OAEC’s passionate staff, building on our decades of impact to collaboratively usher in the next chapter for this organization. 

JOB SUMMARY

OAEC seeks a talented financial management professional to lead our finance team and oversee the financial activities of OAEC’s multifaceted land-based and programmatic operations, managing a non-profit budget of $6 million.

The OAEC Financial Controller is part of a 2-person finance team serving the entire organization, including its land-based activities and retreat center, mission-driven projects and programs, and fiscally sponsored projects. The Financial Controller reports to the Executive Director and also works closely with the Operations Manager, Fiscally Sponsored Projects Program Manager, Site Director, and currently supervises the Bookkeeper position. This role is responsible for holding the financial health of the organization through effective management and reporting. The Financial Controller will also play a key role as a member of the organizational coordination team, supporting strategy and decision making for cross-organizational initiatives and long-term planning.

PRIMARY RESPONSIBILITIES

Accounting Oversight: Oversee all accounting functions, including accounts payable/receivable, payroll, and general ledger management, ensuring compliance with all regulatory standards.
Internal Financial Systems, Programs & Tools: Maintain, improve/update, and manage internal systems (i.e. reimbursement processes) and third-party tools (such as Ramp and Bill.com). Lead on analysis, procurement, and implementation of new systems and tools as needed.

Financial Reporting: Prepare and present financial reports to the executive team, board, programs, departments and our Fiscally Sponsored Projects (on a monthly, quarterly, or annual basis, depending on entity) to ensure clarity and transparency in financial performance.

Organizational Compliance & Filing: 
In collaboration with the Operations Manager, maintain corporate compliance in all states where OAEC has staff (currently TX, WA, OR, CA, & MN. This list is expected to grow.) 
Coordinate and lead the annual tax filing and the audit process, liaising with external CPA and auditors. Ensure compliance with local, state, and federal government registration and reporting requirements and tax filings, perform quarterly and annual filings. This includes overseeing the 990 filing and compiling  lobbying data for the whole organization including Fiscally Sponsored Projects.

Budget Management: Co-lead the annual budgeting process with the ED, working with program directors and department managers to create and monitor budgets that reflect the organization’s priorities.

Contracts & Leases: Establish and implement systems for contract management, billing, and collections. With the Executive Director, manage the detailed lease agreement between OAEC and the land owning entity (Sowing Circle, LLC).

Insurance: With the Executive Director, manage OAEC’s insurance policies for equipment, vehicles, and offices across OAEC, including Fiscally Sponsored Projects.

Planning & Analysis: Support the Executive Director in developing and implementing financial strategies aligned with the organization’s goals, including budgeting, cash-flow management, forecasting, and long-term financial planning.

Grant Management Support: Collaborate with program teams to ensure accurate budgeting, reporting, and compliance for grants and contracts, maximizing funding opportunities. 
Team Leadership: Supervise the OAEC Bookkeeper, including managing workload & developing the annual finance department work plan.

Organizational Participation and Governance: Participate in OAEC staff information sharing and governance, including attendance at Staff Meetings and participation in our annual planning process which includes budgeting, work planning, and peer review process; Serve on appropriate ad-hoc or standing staff committees. 

Compensation

this position is: salaried, 75k-100k

Application instructions

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Deadline

November 20, 2024