Company description

ABOUT PROJECT EATS

Founded in 2009 by artist Linda Goode Bryant, Project EATS (PE) is a living installation of art, food, and human ties.  

MISSION

To create networks of community-based food systems in urban communities that have limited or no access to fresh nutritious food. PE food systems grow, harvest, package, process, transport, market, and work to increase the consumption of food that nourishes people in the neighborhoods and housing communities where they live.

VISION

Every neighborhood and community develop and sustainably operate food systems where they live and that these systems are key to the ability of residents to transform their communities into vital hubs of production, distribution, creativity, innovation, and wellbeing where they live healthy lives and thrive.  

GOAL

PE is a catalyst, inspiration, and support of people using whatever resources they have to create the conditions they need to have healthy lives, well-being and thrive in their communities regardless of their level of income or financial wealth. 

PROJECT EATS VALUES

Candidates should share a belief in and commitment to PE’s essential values:

• Imagination: Project EATS is rooted in uncovering possibilities - in soil and in communities. Our team is seeing the big picture.
• Creativity: We are built on the fundamental belief that all humans are artists with the ability to translate what we imagine into something we can perceive. Our team explores our work, goals, and relationships from all angles.
• Resourcefulness: We believe that we can create what we need from what we have. Our goal is to create programs and infrastructure to serve  communities to the fullest.
• Determination: Turning a “can’t” into a “can” is key to PE. Our team will keep going until our goals are reached.
• Strategic Problem-Solving: We do more than check tasks off a list. Our team is going deeper to ensure our work is meeting PE’s purpose, goals, and intent.

Job description

Overview of Role

The Executive Assistant will work with our engaged and active Founder and CEO to ensure communication to and from her desk is responsive, professional and timely.  That all functions that come from her area are organized and efficient from her calendar, emails, updates, to Board meetings and partner and client meetings.

 

Specific responsibilities include:

 

Administrative responsibilities: 

• Management of Presidents calendar of internal and external appointments and meetings
• Review of incoming emails to ensure timely response and flagging of important information
• Preparation for meetings (agendas, document and presentation preparation)

 

Financial tracking and management:

• Manage internal and external financial reporting to include:  updating quickbooks and coordinating financial reports with our external accounting firm and auditors
• Budget preparation, management and tracking;  recording expenses and income against plan and goals
• Processing of all internal and external A/P,  A/R that is sent to our external bill paying processor
• Handling the purchasing and purchase order process for PE
• Coordinating annual audits with outside auditors
• Finalizing and updating budget for quarterly and annual reports as well as board meetings   and senior management meetings

 

Payroll and Benefits Administration

• Process and manage payroll including salaried, hourly and IC employees
• On-board new employees processing new hire paperwork and managing the enrollment process for health care and other employee benefits

 

Office Management

• Ensure the office is efficiently managed to include but not limited to:
• Ordering and managing supplies
• Managing vendors (internet, building maintenance, water, carting co for example)

 

KEY DUTIES AND RESPONSIBILITIES:

• Coordinate complex scheduling and calendar management for President
• Manage logistics and activity requests
• Monitor President’s email inbox and timely responses
• Provide administrative and office support
• Maintain professionalism and strict confidentiality with all materials

 

CORE COMPETENCIES

• Mission and Culture Alignment
• Administrative and Logistical Support
• Organizational Communications
• Research and Data Collection

 

GOALS OF ROLE

• Support the CEO, to ensure that company goals and objectives are accomplished and that operations run efficiently
•  Proactively, independently, and effectively manage communication on various projects and tasks

Compensation

this position is: salaried, 50k-75k

Application instructions

Deadline

no deadline