Company description

Red Tomato is a small nonprofit est. 1997 that works directly with Northeast farmers and buyers to deliver produce rooted in values. We believe that a farmer-focused, regional food system is the way to a better world.

Job description

Operations & Finance Associate

Posted March 19, 2024 – Closed April 19, 2024

Status: Full-time, 40 hours per week (occasional nights/weekends during Trade season)

Reports to: Angel Mendez, Executive Director Salary range: $45k – $50k/year with benefits Location: Providence, RI + Telecommuting 

 

Position Summary: The Operations & Finance Associate will support our Operations department, manage logistics in coordination with the Executive Director, and assume major bookkeeping/finance responsibilities. A set “level” of experience is not required; candidates with a range of work history and education that has prepared them for this role are encouraged to apply.

• Develop positive working relationships with logistics partners, representing the Red Tomato brand and values.
• Maximize logistical efficiencies and protect Red Tomato’s ability to achieve target gross margin.
• Serve as the link between growers/customers/distributors and the RT team, communicating feedback/issues/kudos.
• Stay up-to-date with food & farming industry news and trends
• Participate in strategic planning and initiatives, Trade Team meetings, Team Tomato meetings, and Annual Grower's Meeting
• Manage office supplies, answer phones, IT basics, support overall administration as needed
• Problem-solve and think strategically

 

Duties and Responsibilities

1. Logistics:
   • Act as lead on the logistics communications and paperwork for 2-3 accounts/programs; act as backup on overall logistics
   • Work with the Executive Director to develop systems strategy and new logistics/supply chain partnerships
   • Issue paperwork to distribution partners, process cross-checks and Proof of Delivery (PODs), data entry
   • Troubleshooting as needed; nights and weekends coverage for logistics dispatch as needed

2.    Operations:

• Support IT and technology – daily, monthly, quarterly, data backups; shared cloud folders; desktop support
• Collaborate with the Executive Director to generate SOPs for all Trade and Edible Software functions
• Help maintain cleanliness and functionality of office space, equipment, and overall site
• Implement systems to help a range of RT functions stay highly organized and effective

3.    Finance:

• Act as lead interface with Fresh Byte Software, supervised by the Executive Director.
• Supported the sales team in ensuring regular inventory reconciliation; reconciled and balanced all customer accounts, payables, and receivables.
• Create & distribute weekly financial reports; prepare other financial reports as requested.
• Process customer/vendor credit requests in a timely fashion; verify source documents such as invoices, receipts, computer printouts
• Assist with budget preparation and financial audits
• Manage accounts & receivables
• Maintain internal control systems and databases; allocate and post financial transaction details to subsidiary books; complete filing system to support financial records
• General duties as assigned (prepare checks; collect Time Sheets; staff Debit accounts, etc.)

Qualifications

Required:

• Customer service experience, excellent telephone skills, highly effective communicator
• Extreme attention to detail, master of planning and implementing organization systems
• Experience and proficiency with Excel and database management
• Strong foundational knowledge/comfort with accounting/math, IT/technology
• A sense of humor and ability to work well with others in a fast-paced, mission-driven workplace
• An eager and fast learner, committed to Red Tomato’s work and determined to excel

Desired:

• Experience in logistics, distribution, farming, produce industry, and/or sales.
• Experience in bookkeeping, finance, accounting, and/or operations
• Proficiency with Accounting Software/Edible Distribution Software

 

• Highly organized and attentive to detail

 

 

About Red Tomato

Red Tomato is a small nonprofit est. 1997 that works directly with Northeast farmers and buyers to deliver produce rooted in values. We believe a farmer-focused, regional food system is the way to a better world.

Red Tomato is a great place to work! The values we strive to bring to the workplace include:

• Innovation, risk-taking, and ‘learning by doing’
• Passionate commitment to our vision
• Respect, honesty, and fairness in all of our relationships
• Joy, cooperation, and balance in our work life
• Fun!

Compensation

this position is: salaried, 35,568* - 50k

Location

job can be done remotely

Application instructions

Deadline

April 30, 2024