Company description

Youth. Food. Community. Three important issues that intersect in one place: The Food Project (TFP). Here, we believe that food is a unique vehicle for creating personal and social change. Nothing else ties us so intimately to each other and the planet we share, affecting our health, the climate, culture, and poverty and privilege around the globe. If we — young and old from all walks of life — can unite to change the food system, we can change the world. From our urban and suburban farms to our community education programs, we aim to do just that by bringing together youth and adults from diverse backgrounds who work together to build local and sustainable food systems. 
 

Since 1991, TFP has built a national model of engaging young people in personal and social change through sustainable agriculture. Each year, we work with more than 120 teenagers and nearly 2,000 volunteers to farm on 70 acres in eastern Massachusetts in the towns and cities of Wenham, Lincoln, Boston, and Lynn. We consider our hallmark to be our focus on identifying and transforming a new generation of leaders by placing teens in unusually responsible roles, with deeply meaningful work. In addition, we help others grow their own food and provide training resources based on all we have learned.

Job description

DIRECTOR OF FINANCE & ADMINISTRATION
We seek a Director of Finance and Administration who is collaborative and will provide leadership and support in the areas of finance, business planning and budgeting, human resources, administration and IT. The Director of Finance & Administration will support the day to day operations, while also working with Leadership on initiatives and cross functional efforts to meet the Organization’s strategic goals.

RESPONSIBILITIES
Finance: (40%)

• Annual Operating Budget: ensure timely process, input, approval, tracking
• Annual Capital Budget
• Monthly financial statements produced on time
• Accurate allocation of expenses across programs, reviewed at least annually
• Prepaid expense schedule
• Fixed Asset schedule
• Primary liaison to Finance Committee and Treasurer
• Oversee bookkeeping responsibilities including: o A/P o Payroll Temp Restricted funds tracking

Human Resources (20%)

• Onboarding: offer letter; ensure hiring form completed
• Benefits management for employees; annual renewals
• Workers Comp information, claims
• Unemployment claims; Annual application of seasonal employee exemption
• Personnel Files
• Offboarding: ensure all steps completed; severance, exit interviews when appropriate
• Work with Co-ED of People Operations to keep all personnel related policies up to date
• Payroll: ensure records kept accurately and staff paid on time o Summer youth onboarding done efficiently

Operations (15%)

• Manage all lease terms for both land and offices and ensure timely renewals
• Insurance: renewals; review for best coverage; claims
• Responsible for risk management compliance
• Responsible for needs of Lewis Street tenants/space
• Ensure staff have appropriate technology as needed (cell phones, various vehicle needs, computers, etc)
• Supervise office manager who is responsible for meeting needs of three offices (supplies, HVAC, trash, etc)Supervise Database & Operations manager who is primarily responsible for all IT relationships (Pixel) and to ensure database integrity
• Work with Database & Operations Manager to create WISP policy

Management (10%)

• Direct supervision and 1-on-1 mentorship of Database & Operations Manager, Office Manager and Bookkeeper
• Primary contact for outsourced Accounting Services

Organizational Health (15%)

• Participate in our diversity, inclusion, belonging, equity, and justice initiatives.
• Prepare and participate in structured, regular feedback sessions.
• Participate in all-staff meetings, team meetings, and provide cross-department support.
• Participate in annual planning, budgeting, and performance review processes.
• Perform other duties as needed, within capacity.

QUALIFICATIONS

• B.A. or B.S. required
• CPA/MBA or equivalent work experience preferred
• Minimum of 10 years of experience in administration, finance and/or human resources, more preferred
• Experience with non-profit finance strongly preferred
• Experience supervising and managing employees preferred
• Collaborative and thinking partner
• Excellent attention to detail and organizational skills
• Proficiency in Quickbooks, Excel
• Experience using payroll software
• Demonstrated skill in managing multiple projects

LOCATION & SCHEDULE
This position will be based in Boston and Lincoln, MA and Monday-Friday. Some periodic travel throughout the year to our Lynn & Wenham sites as well.

Compensation

this position is: salaried, varies DOE, $77,000.00 - $84,500.00

Application instructions

Deadline

no deadline