Finance Manager
- Date Posted September 27, 2017
- Location Portland, OR
- Category Business
- Job type Full-Time
Company description
PEOPLE'S FOOD CO-OP
We cultivate strong relationships with the food we eat, the people who produce it, and the friends and family we share it with. We strive to buy directly from farmers and food producers whenever possible, and believe that these healthy connections fortify our local economy. We are committed to safe and sustainable growing and manufacturing practices and work to minimize our impact on the earth. Being a cooperative means People’s is owned by the people who shop at the store, and that we focus first on serving the needs of our community.
People's is dedicated to providing an environment that's as safe and welcoming as possible. To that end, our staff-led Social Justice and Equity working group provides insight into some of the issues that may hinder access to our store to people in our communities. Our Collective Management and Board of Directors work to develop their anti-oppression lenses in order to understand the inner workings of our co-op, run our store in a way that expresses our values, and develop a wide-reaching future for People's.
Collective ManagementWe are a collectively managed cooperative. Our 30 Collective Managers are a mix of people from a variety of backgrounds who work together to run our co-op in the best way possible. The Co-Management is held accountable by a Member-Owner elected Board of Directors. Our non-hierarchical structure is an example of our commitment to social justice and equity in the workplace and beyond. We work towards fair wages and equitable labor practices in all parts of the food system and strive to support others in their quest for a fair workplace.
Most of all, People’s is made up of the people who walk through our doors. Our customers, Member-Owners, staff, farmers, and suppliers are all instrumental in creating the passionate community that we hope to maintain. We strive to be a safe place where people can find the best food possible.
Job description
This position has 3 job descriptions:
FINANCE MANAGER, COLLECTIVE MANAGER and STOREKEEPER. Please go to our website to view all of the job descriptions and for further details regarding compensation and benefits.
FINANCE MANAGER
Purpose: To ensure fiscal responsibility in co-op operations. To ensure co-op finances conform to Generally Accepted Accounting Principles. To support achievement of co-op objectives.
Status: Reports to Board, via the Co-management/CM Link, via the finance team
Responsibilities:
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FINANCIAL MANAGEMENT
- Prepare timely, accurate financial statements.
- Coordinate preparation of capital, operating and cash budgets, and financial portions of business plans
- Monitor deviations from budget, inform and work with appropriate individuals and teams to improve financial performance.
- Provide monthly sales and quarterly margin and inventory turns reports. Meet with buyers to review performance in relation to goals and develop plans for corrective action with departments not meeting goals.
- Prepare monthly, quarterly, and as needed reports to the Co-management
- Provide financial analyses of current operations and projections for future scenarios, as requested.
- Provide financial training(s) to Collective Managers as needed.
- Ensure that all quarterly and yearly taxes are paid on time: business, property, corporate, sales, employment security, industrial insurance, payroll taxes & withholdings
- Consult with outside accountant to obtain favorable tax status, prepare corporate tax returns, and perform audits as needed.
- Calculate and track patronage dividend allocations, disbursements, and retentions; work with Board and CPA to maximize tax benefit of patronage dividends.
- Obtain adequate insurance of all business operations (liability, property, directors and officers, workers compensation, HOO, etc.).
- Ensure quarterly inventory counts are accurately conducted.
- Provide education and information to owners, via Annual Report, newsletters, forums, or other means (equity, patronage dividends, general financial status, etc.). Provide owners’ access to financial information as requested (if appropriate).
- Networking and education: collaborate with, learn from, and utilize resources and knowledge from other co-ops, NCGA, organizations, publications, and other resources.
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BOARD OF DIRECTORS
- Attend board meetings as needed.
- Provide financial portions of reports to Board.
- Ensure that the board gets answers to their questions.
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PERSONNEL
- Participate in Finance Team hiring processes and trainings.
- Train and work with HOOs as needed
- Participate in performance evaluations and disciplinary actions for Finance Team members according to current policies.
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OTHER DUTIES
- Prepare reports to the Collective Management as needed.
- Attend team meetings.
- Perform floor shifts as scheduled.
- Attend Collective Management meetings and carry out other duties of a Collective Manager.
- Answer and route phone calls, take and route messages as needed.
- Perform other tasks assigned by the Board, Collective, or Finance Team.
Desired Qualifications:
- Bookkeeping and financial management experience and/or some formal accounting, business, or finance education, preferably in retail grocery and/or co-ops.
- Ability to interpret financial reports and concepts for individuals with varying levels of financial knowledge.
- Computer literacy, including fluency using spreadsheets, accounting software, email, and word processing, and proficient keyboard skills
- Experience in developing and monitoring budgets.
- Good communications skills—clear instructions, attentive listening
- Demonstrated ability to follow through on commitments.
- Ability to handle multiple demands.
- Organized, pays attention to detail.
- Regular, predictable attendance
- Willingness and ability to learn to meet the changing requirements of the job.
Compensation
this position is: hourly, under $15/hrWork visa
This employer is willing to sponsor a work visa for international applicantsApplication instructions
Deadline
October 07, 2017