Job description

About the Food Business School:
The Food Business School (FBS) is The Culinary Institute of America’s (CIA) new center for executive and graduate education. The Food Business School broadens the CIA’s commitment to the future of food education and leadership by providing cutting-edge, practice-based business education to corporate professionals, recent graduates and mid-career explorers. The mission of the FBS is to enable and empower entrepreneurial leaders to design, deliver, and lead transformative innovations that address the world’s most pressing food challenges—and its greatest business opportunities. The Food Business School is based in the San Francisco Bay Area and calls the CIA’s spectacular Greystone campus in Napa Valley its home.

Overview of the Position: The Food Business School is seeking a smart, quick and committed individual to serve as the Executive Assistant to the Dean of The Food Business School. We are looking for an experienced executive assistant who views this as a strategic role and is hoping to stay in the role for several years. We seek someone who is “high-touch” in their communication skills and knows how to strategically manage an executive’s calendar to align with his priorities. With exceptional relationship management and diplomacy, the Executive Assistant manage communications with a range of high level individuals in the food and business worlds.

This is a paid, part-time position that can mostly be performed from home / telecommuting. The EA will need to be in Northern Sonoma County 1-2 days per week for face-to-face meetings.

Responsibilities:

• Book and manage all travel logistics
• Handle relationships and communication needs of the Dean
• Gatekeeping: managing the Dean’s calendar and priorities, with the ability to diplomatically re-route or say no to protect his time
• Assess speaking engagement opportunities, including finding out more information, negotiating details, and handling any PR needs
• Organize and host events
• Coordinate with assistants of other executives to
• Support the development of strategic partnerships and manage fundraising processes and relationships
• Ensure confidentiality at all times
• Pitch in with other administrative or organizational needs as required

Skills / Qualifications:

• 4+ years stable administrative experience, with at least 2 years executive experience
• Experience managing priorities and calendaring for an executives
• Excellent execution – a perfectionist. A proofreader. A neatnik.
• Meticulous relationship management experience. Experience with on-line CRM tools very helpful.
• Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction.
• Keen attention to detail with ability to track and manage multiple projects at one time
• Proficiency with Microsoft Excel, Word and PowerPoint / general computer literacy
• Ability to update and develop presentations and materials
• Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines
• Self-starter with demonstrated ability to work both independently and within a team
• Experience managing up and dealing with high level executives
• Excellent judgment, discretion, and diplomacy
• Interest/passion and experience in food systems and entrepreneurship a plus.

Compensation

this position is:

Application instructions

Deadline

April 20, 2015