Job description

About the Position
The Assistant to the President provides strategic and administrative support to facilitate the leadership and decision making role of the President. Performs a variety of advisory and administrative support activities, which require a range of skills and knowledge of organizational culture, policies, and procedures while maintaining a confidential environment. Provides and coordinates various support services for the President; provides administrative support to the Board of Trustees and acts as a liaison to other external stakeholders and advisors.

Job Responsibilities

• Performs administrative responsibilities by drafting correspondence and reports; communicates with Board of Trustees, faculty, staff, parents, and students; maintains President’s calendar; maintains office records and budgets; processes and reviews mail; arranges meetings, receptions, dinners, conference and travel arrangements to ensure professionalism and efficiency in all office operations;
• Acts as liaison between the President and staff and faculty by soliciting ideas and information from, and providing information to, these groups to promote positive campus relations and communication;
• Maintains a two-way communication flow with the Office of the President, the campus and external constituencies, including consortia, boards on which the President serves, and other community organizations as necessary to foster positive community relations;
• Serves as the liaison between the President and administrators, members of the Board of Trustees, the local community, various boards, faculty, staff, students, served by the College by communicating and/or interpreting policy, decisions, and documents issued by the College, gathering information and providing information to the President, and representing the President’s Office on select college committees;
• Safeguards the confidentiality of College administration by exercising discretion in communicating information to faculty, students, and staff served by the College, and in handling administrative records, files, and similar confidential items;
• Coordinates the flow of incoming and outgoing communications by drafting correspondence or letters for the President’s signature, receiving, routing and/or responding to incoming communications;
• Facilitates the success of events hosted by the President’s Office by scheduling events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment;
• Serves as recording secretary to the Board of Trustees; completes Board meeting materials, posts agendas; maintains permanent record and files for Board of Trustees; implements procedures adhering to requirements relating to Board minutes, agendas, posting of notices, executive session, elections, etc.
• Assists members of the Board of Trustees on College business;
• Promotes a positive image of the College by greeting and receiving visitors to the President’s Office, responding to inquiries from diverse College constituencies, providing authoritative information regarding College policies or decisions, referring inquiries or problems to the appropriate office or person, resolving problems, and following-up to determine the inquirer’s satisfaction with the response;
• Other appropriate duties as assigned by the President.

Required Skills & Background

• A personal commitment to environmental stewardship, a bachelors strongly preferred in a liberal arts field, and three to five years of relevant experience or an equivalent combination of education and experience.
• Excellent organizational skills are required.
• Must be proactive and be able to work independently, use initiative, and make substantive decisions quickly.
• Effective oral and written communication skills are required.
• Requires a command of grammar, punctuation, spelling, and correct usage of the English language.
• Computer literacy is required and includes proficiency with word processing, spreadsheets, and presentation software.
• Requires professional attitude, tact, and diplomacy.Ability to travel with the President and Board to donor meetings, conferences, and workshops as required.

Employment Details

• This is a full-time salaried position
• Position begins July 1, 2014
• Hours are flexible, but may include mornings, early evenings and/or weekends
• Sterling College provides equitable pay, and a generous policy of paid vacation and holidays, as well as health insurance, free classes, and other benefits

Compensation

this position is:

Application instructions

Deadline

no deadline