Job description

EXECUTIVE COORDINATOR

ASSISTANT TO CURT ELLIS  

Organization  

FoodCorps is a fast-growing national nonprofit that provides a scalable response to the epidemic of childhood obesity and a means for training a new generation of leaders in the fields of food, education and health.  

Currently supporting a class of 80 service members and 12 second-year FoodCorps Fellows, FoodCorps recruits emerging leaders for a year of service giving vulnerable children knowledge of, engagement with, and access to healthy food. Working under the direction of high-impact local partners, our teams teach kids what healthy food is in the classroom, give them hands on engagement with how it grows in school gardens, and enable them to eat it every day in school cafeterias that now source food from local farms. The efforts of FoodCorps service members transform school food environments into oases of health, opportunity and joy.   

FoodCorps is led by co-founder and Executive Director Curt Ellis and a young team of social entrepreneurs. A nationally known thought-leader in film, food and national service, Ellis co-created the documentary King Corn and the mobile garden project Truck Farm, then began working with a small team to develop and launch FoodCorps. As the organization’s chief executive, Ellis oversees our 15-person staff, $4 million annual budget, and many of the relationships critical to our team’s shared success. His work has been recognized with Heinz and Peabody Awards and ongoing invitations to speak on college campuses or appear in the national media.  

Job Description  

FoodCorps is seeking a highly skilled Executive Coordinator to work closely with and provide essential administrative support to the Executive Director. The Coordinator will manage the Executive Director’s schedule, book all travel, and conduct research and support special projects in areas as diverse as nonprofit management, donor and partner development, and food systems change. The Coordinator will play a critical behind-the-scenes role facilitating external relationships the Executive Director holds with donors, celebrities, board members and journalists, and will ensure that the internal workings of the FoodCorps office and staff are operating with maximum efficiency, order and impact. As scheduling allows, the Coordinator will also provide executive support to other members of our senior team. This full-time position with competitive benefits will be based in our New York office near Union Square.  

Primary Responsibilities
     

• Manage the Executive Director’s schedule and shape his calendar to match strategic priorities (20%)     
• Facilitate the Executive Director’s external relationships by preparing correspondence, creating and maintaining accurate database records, and prepping for and debriefing after meetings (20%)
• Facilitate the Executive Director’s internal-facing work by drafting emails, preparing agendas for meetings, sending instructions for follow-up and coordinating between departments (20%)
• Engage in special projects like preparing presentations, writing research briefs, facilitating meetings of the FoodCorps Board of Directors, and supporting other staff needs across the organization (20%)
• Coordinate the Executive Director’s travel and prepare maps and research briefs prior to all trips (10%)
• Run errands, pick up lunches, and ensure that the FoodCorps office is a clean, organized, efficient and welcoming place, with water, coffee and sustainable snacks in abundance for all (10%)

Skills of the Ideal Candidate

• Bachelor’s degree and relevant work experience required; advanced training welcome    
• Proficiency in Apple software, Google Apps, Salesforce, Powerpoint, Excel and Adobe CS preferred
• Impeccable verbal and written communication skills required; graphic design skills encouraged
• Working knowledge of the nonprofit sector and the food movement expected
• Must be detail-oriented, with strong organizational and analytical skills
• Must enjoy working with people and on teams; must be willing to both take direction and manage up
• Must embrace the “no job too small” attitude required for success in a fast-growing organization
• Must have strong interpersonal acumen and ability to anticipate and address staff and external needs
• Must bring intellectual curiosity and ability to think outside of the box to efficiently solve problems    
• Must be happy to work evenings or weekends when necessary and to travel occasionally    
• Must hold the highest standards of loyalty and ethics to safeguard confidential relationships or records

Compensation

this position is:

Application instructions

Deadline

November 05, 2012