Job Description About Us:

Coffee Kids is a development organization dedicated to promoting self-determination for coffee-farming communities throughout Latin America, addressing the roots of poverty by helping families determine their own vision of the future. We partner with organizations in coffee communities to create programs that alleviate poverty and help make coffee a more sustainable industry.

Position Description:

The Coffee Kids Administrative Assistant provides essential support to the Chicago-based office staff and works closely with the Development Director, based in London. This is a fast-paced part-time position that requires a high level of personal organization. The Administrative Assistant reports primarily to the Executive Director with reporting responsibilities for membership administration to the Development Director. The position will start at 20 hours per week, with the potential to increase hours based on funding and workload.

Duties to include:

• Support operational systems, processes and policies in support of the organization's mission
• Maintains efficient office services by organizing office operations and procedures, including managing correspondence, answering the phone, securing office supplies, managing and maintaining office equipment, and so on
• Serves as the focal point for human resources, IT and financial services
• Provides logistical support for event and travel planning
• Assists ED in overseeing financial management through preparation of accounts for bookkeeper, preparing invoices, and running monthly financial reports
• Assists ED in preparation of annual budget
• Prepares and maintains employee files
• Assists in management of employee benefits
• Participates as needed in department projects
• In conjunction with the Development Coordinator, performs maintenance of Donorsnap database (updates, etc.), including data entry of prospective donors, maintenance of database, and so on
• In conjunction with the Development Coordinator, sets up monthly membership renewal reports and ticklers invoicing for all SAAs and corporate grants
• Other duties as assigned

Required Skills:

• At least 3 years previous experience as an administrative assistant, office assistant, office manager or operations manager
• Effective problem-solving skills
• Detail-oriented and highly organized
• Ability to maintain a high degree of accuracy and professionalism with strict attention to detail in all aspects of the position
• Strong sense of organization and planning, ability to manage time well and juggle multiple tasks successfully
• Self-starter with ability to provide support services with minimal supervision
• Strong interpersonal skills and proven ability to work as an effective team with a diverse group of people
• Excellent listening skills
• Discretion in handling confidential information relating to the giving history and backgrounds of donors/prospects
• Proficiency in Microsoft Office products, familiarity with Donor Snap or other donor/sales database software and Quick Books, a plus
• Knowledge of standard business machines, computers and printers

Hourly rate DOE. Compensation this position is : room & board, barter How to apply Deadlineno deadline