Job Description About Us:

Root Capital's mission is to grow rural prosperity by investing in small and growing agricultural businesses that build sustainable livelihoods in Africa and Latin America.

Root Capital is a nonprofit social investment fund that grows rural prosperity in poor, environmentally vulnerable places in Africa and Latin America by lending capital, delivering financial training, and strengthening market connections for small and growing agricultural businesses.

Root Capital clients include associations and private businesses that help create sustainable livelihoods by aggregating the products of hundreds, and often, thousands of farmers. Root Capital had disbursed more than $500 million in credit to 420 businesses. These loans have helped Root Capital clients improve incomes for more than 450,000 rural households. Headquartered in Cambridge, Massachusetts, Root Capital currently has associated offices in Costa Rica, Mexico, Peru, Kenya, and Senegal.

Position Description:

The Office Administrator, Cambridge coordinates daily operations of Root Capital's Cambridge office, supports internal communication activities among our global offices, and provides administrative support to the Human Resources Team.

Responsibilities:

Coordinates daily operations to maintain an efficient and smooth running office, promotes a healthy work environment, and fosters Root Capital's culture and values.

• Maintain stock of office supplies and equipment, and ensure purchasing is cost-effective and aligned with our organizational values.
• Create, maintain office systems and ensure they are properly implemented (e.g. kitchen duty, parking spots, conference room reservations).
• Serve as office receptionist: manage the general office phone line, greet and accommodate visitors.
• Distribute mail and coordinate courier services.
• Prepare daily deposits of checks and maintain petty cashf. Lead initiatives to minimize Root Capital's environmental footprint and maximize our social impact, through day-to-day activities or special projects (e.g. community-supported agriculture program).

Serve as primary contact with building management and staff.

• Ensure compliance with office lease.
• Oversee the maintenance of office machines and equipment in coordination with IT team.
• Liaise with main vendors and ensure our systems are cost-effective and reflect our commitment to environmental and social sustainability.
• Review incoming invoices and distribute for approval with budget managersc. Support IT with specific administrative functions, including the purchase of our mobile devices.
• Manage Root Capital AT&T account.

Support Office Space Projects

• Coordinate spaces for new hires, interns, and visiting staff and consultants.
• Orient new staff to the Cambridge office and its procedures and systems.
• Support management of common spaces and help with projects involving office expansion or move

Support internal communications activities and lead communications with Cambridge staff.

• Communicate office-related updates and proper procedures to staff.
• Maintain up-to-date policy and procedure manuals and informational documents.

Coordinate internal events for the Cambridge office

• Plan and coordinate special events, including annual holiday party, volunteering events, social activities, and staff recognition celebrations: Food Project trips (twice a year), Holiday Party, Office birthdays, Office babies, End of Year Gifts.
• Coordinate Sustainability effort events: Earthworm and waste collection, World PEAS info session, Clothing swaps, No Impact week, CSA share help (receive, organize, make sure "share holders" pick up their box at the end of the day recycle boxes) runs from June- October

Facilitate travel logistics for field staff visiting in the Cambridge office

• Coordinate lodging for field staff visiting Cambridge, get approval from supervisors to book hotel reservations as soon as possible to keep cost effective rates
• Receive hotel invoice and coordinate payment with Accounting department
• Manage Travel Calendar document in coordination with field Administrators

Support Human Resources and Operations functions.

• Provide administrative assistance to the Human Resources and Operations team.
• Coordinate "perks" for staff (e.g. gym and travel discounts).

Other activities as specified by the manager.

This position description is intended to describe the general nature and level of work of this position, and is not an exhaustive list of all responsibilities, duties and skills required of individuals in this role.

Qualifications and Experience:

Associate's degree with at least 2 years of relevant administrative experience.
Strong interpersonal and communication skills even when under pressure. Seeks to deliver excellent customer service
Demonstrated multi-tasking skills in a fast-paced environment. Strong attention to detail.
Able to work with minimal supervision and knows when to ask questions. Proactive, take-charge attitude.
Demonstrated problem-solving ability and good criteria for evaluating new and uncertain situations.
Clear and concise writing skills for internal communications.
Experience coordinating complex projects is a plus.
Collaborative team player with a good sense of humor.
Advanced knowledge of Microsoft Office and ability to learn new computer programs.
Spanish language fluency is strongly desired.
Experience working in human resources or IT is a plus.
Enjoys working in a multicultural, international environment.
Passion for Root Capital's commitment to worldwide poverty alleviation and environmental conservation.
Applicants must be authorized to work in the United States.

Start Date: May 19, 2014
Compensation this position is How to apply DeadlineMay 09, 2014